There is so much that goes into planning a wedding. Couples spend on average $26,000-$30,000 in the Central Florida area on their wedding, not to mention the 12-18 months it takes to plan it. Time, emotions, and finances are all invested to create this special celebration of your love, which can be stressful.
So what do you do in the event that the unthinkable happens, your venue shuts down a week or two before your wedding?!
In the wake of a national venue chain unexpectedly closing, one of which was located in Central Florida, we’ve had couples contact us scrambling to find a new location to have their wedding. Many of these couples are only 1-4 weeks out from their wedding date.
At this point, all the details are done and the couples are just waiting to celebrate with their family and friends. However, the normal prewedding stress has been amplified x100, with no location to do so.
Of course, this is an extreme situation, but it’s important to be prepared for any situation that could happen when it comes to protecting your wedding day and your investment. Here are our top two suggestions for making sure that your wedding day is not ruined by an unforeseen situation.
For almost every major purchase that you make, such as a house or car, you will also purchase insurance to protect your investment. With couples spending tens of thousands of dollars, a wedding should also be considered a major purchase, therefore warranting insurance.
There are two types of insurance that you can purchase, liability and cancellation insurance. Liability insurance covers you in the event of “injury or property damage”. Many venues have begun to require this. However, cancellation insurance would cover you if an unexpected event caused you to cancel or postponed your wedding. This type of insurance would protect your financial investment in the case of a venue closing or a vendor going out of business to where you would not be able to get your money back.
Cancellation insurance also protects you if severe weather or an illness/death in the family would prevent you (the couple), your wedding party, or the majority of your wedding guests from attending the wedding. For those that are having a wedding during hurricane season, this is a must. However, you truly don’t know what unforeseen circumstances can come on your wedding day and you don’t want the financial burden to be compounding onto the emotional stress.
We talked with the event insurance agency, WedSafe.com, about their policy options. They have cancellation policies that start at $7,500 for $130 and go all the way up to $175,000 for $874. We’d consider a few hundred dollars well worth it to make sure that you aren’t out many thousands for a situation out of your control.
Policies can be taken out two years to 15 days before a wedding. You can learn more about their policies here. Please note, we are not in any way sponsored by WedSafe.com, we recommend them because we’ve had couples share their satisfaction with their services.
Hire a Wedding Planner
If you’ve been following Orange Blossom Bride for some time, you know that we are all about hiring a wedding planner. However, on average only 24% of couples do so!
Why are we such supporters of hiring wedding planners?
We look at hiring a wedding planner as insurance. This is because they ensure that everything that you worked so hard to put to together happens without a hitch by coordinating all those final details. Just as or even more important, they are the go-to for the vendors and deal with any problems that may arise on your wedding day. This allows you to be in the moment and enjoy this once in a lifetime celebration.
Now, this is what a wedding planner does for an average wedding. In the case of an unexpected situation, such as a venue closing, how could they help then? All wedding planners are part of a local wedding community. They work with multiple venues and vendors frequently. In short, they have connections. These are connections that a couple who is not in the wedding community will most likely not have access to.
If in the rare event of a venue closing or a vendor going out of business, they will have a list of locations and vendors that they can immediately contact to make sure that your wedding day still comes through. If your wedding is fast approaching, although we hope you are never in that situation, you are going to be more than grateful to have a well-connected wedding pro on your side!
There are different types of wedding planners. At a minimum, we always recommend that couples have a month-of coordinator. Venues also see the value in this. Although some may provide a venue coordinator, many are starting to require that couples hire a wedding planner that does month-of coordination as well. You can learn more about the difference between a wedding coordinator and venue coordination here.
Planning your wedding is such a special time for you and your future spouse. Getting wedding insurance and hiring a wedding planner will help to make sure that all the time, emotions, and money you’ve invested are protected.
What to Do if This Happens to You
If you are one of the couples affected by this venue closing and found this article after you could put these to things into place, you may be asking….
What do I do now?
In the unfortunate incident that you are put in a situation where you need to cancel/reschedule your wedding or unexpectedly book a new venue/vendor, communication is key!
If you are working with a planner, talk with them about your options and how you can make the best of a bad situation. They will help guide you through and contact all of your vendors to inform them of what is going on.
If you are not working with a planner, contact all of your wedding vendors to let them know what is going on. Speak with them about your options if you cancel or reschedule their services. This should be laid out in your contract as well.
One thing to note as well, don’t be afraid to ask for help and guidance from your vendors. Although these types of closures do not happen often, as a local wedding community, we are conditioned to jump to the front lines to help couples save their wedding day the best we can.